Data Protection & Privacy Policy

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Karl James School of Tae Kwon Do

Introduction

This privacy policy outlines how Karl James School of Tae Kwon Do collects, uses, and protects your personal information when you become a member of our club.

We are committed to safeguarding your privacy. Your personal details will never be shared with third parties without your explicit consent. Any information you provide during your membership application will be handled in accordance with this policy and current data protection regulations.

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Information We Collect

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We may collect the following personal information:

• Full Name

• Date of Birth

• Photograph

• Current Address

• Contact Telephone Numbers

• Contact Email Address

• Gender

• Relevant Medical Conditions

• Emergency Contact Name and Number

 

Why We Collect This Information

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This information is required to manage your membership and ensure the safe and effective delivery of our services. Specifically, we use it for:

• Internal record keeping

• Issuing membership fee notices

• Recording financial transactions related to your membership

• Communicating club updates and relevant correspondence

• Tracking participation in recognised competitions

• Maintaining grading records and examination history

• Confirming grade status to other associations or international bodies upon request

• Managing insurance and safeguarding obligations

Your data will be securely stored for the duration of your membership and retained for up to 12 months after your membership ends, unless otherwise required by law.

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Data Security & Compliance

We take your privacy seriously. All personal data is stored securely and handled in compliance with the UK General Data Protection Regulation (UK GDPR). This policy may be updated periodically, and any significant changes will be communicated to you.

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Effective Date: 02/10/2025

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Your Rights Under GDPR

• You have the right to access the personal data we hold about you. Requests can be made directly to your instructor.

• You have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data is being misused or mishandled